Prepare For Your Departure - Study Abroad | NorthWest Arkansas Community College

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Departure Checklist

In the midst of your excitement to study abroad, it can be easy to forget an important steps before you leave. View departure checklists to help you prepare and remember key components.

Ensure that you have completed all program paperwork and submitted it to the Study Abroad Office, including any hard-copy forms (e.g. medical history form).

Confirm that you have a passport that will be valid for at least 6 months after your intended return to the U.S. If you need a new passport, information is available here.

Check to see if a visa is required for entry into your destination country(ies). Acquire any necessary visas. Information on entry requirements is available here.

Check the U.S. Department of State website for country specific information sheets, travel alerts, and travel warnings for the country(ies) to which you will be traveling.

Make copies of the I.D. page of your passport and relevant visa pages. Leave a copy with a family member or friend in the U.S. and take a copy with you, separate from your passport.

Register your travel plans with the U.S. Embassy. You will be directed to do this in iAbroad. If you aren’t participating in an NWACC study abroad program, you can register your travel through this website.

Check the Centers for Disease Control recommendations for travel to your destination(s).

If there are recommended vaccinations or medications for your destination(s), visit a travel clinic to explore vaccination options.

Manage any prescription medications you may need while abroad. Get a letter from your doctor listing your medications and explaining why you need them. Carry instructions for treating any allergies or other unique medical conditions you might have. Find out whether your prescriptions are considered illegal in the country(ies) you will be traveling.

Have a health and dental checkup before you travel.

Ensure that you have adequate insurance coverage for your entire time abroad. If you are participating in an NWACC  program, you will be required to purchase insurance for the duration of the program. Insurance costs are paid by the individual traveler but may be included in your program fee. If you are not going on an NWACC study abroad program or plan to extend your time abroad, you should ensure that your medical insurance covers the following:

  • Medical Care – This covers routine, urgent, and emergency care that you might need abroad and is generally what we consider as medical insurance.
  • Medical Evacuation – This insurance will cover expenses related to transferring you to a facility for medical care should you become sick or injured. If you need to purchase medical evacuation coverage for this travel and are not getting the ISI group plan, then there are many more options. A couple such plans are IMG Patriot Travel Insurance and STA Travel.
  • Repatriation – This insurance will cover expenses related to returning your remains to your home country should you die while abroad.
Visit the U.S. Department of State’s website for an overview of insurance providers.

You may also want to consider additional insurance for other types of issues you may face abroad:

  • Trip Interruption or Cancellation Insurance – This insurance will cover expenses related to changes in your travel plans.
  • Extreme Sport Insurance – If you plan to participate in sporting activities such as bungee jumping, scuba diving, zip lining, high altitude hiking, etc., it would be wise for you to purchase an additional plan to cover injuries that may occur while participating in these activities. USA Today provides some tips on finding such insurance.

Inform your bank and credit card companies that you will be traveling abroad if you intend to use your ATM/Debit or credit cards abroad. Know the credit limits on all your credit cards, as well as how to contact those companies from abroad. In an effort to curb fraud, banks and credit card companies may put a hold on your account if they notice unusual activities and suspect that your account has been compromised.

Make sure that you will have access to funds in case you should need to make unexpected purchases (ex. cancelled flights, extra meals, etc.).

Arrange for your bills to be paid while you are traveling.

Provide your overseas contact information to a family member or friend who may need to contact you in case of an emergency.

Investigate the local conditions, laws, legal system, political landscape, weather, and culture of the country you’re visiting.

Make sure your covered luggage tags are labeled with your information. Also, place your contact information inside each piece of luggage.

Familiarize yourself with the current TSA luggage guidelines for air travel and find out how much luggage your airline will allow.

Confirm your flights with your airline and reserve seats.

Consider setting up a Power of Attorney with someone you know well to assist in your affairs while you are traveling.

Make arrangements for your mail delivery during your absence.