Academic Request Forms | NorthWest Arkansas Community College

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Academic Request Forms


View a list of forms for academic requests such as changing your student information, substituting a course, changing your degree, releasing your records, replacing your diploma, and more. 

Request Forms

Complete this form if you are wanting to take more than 12 hours per semester (more than 15 in the summer session). If you are requesting an overload between 15-19 hours, please contact the Enrollment Support Center.

Academic Overload Form

Complete this form to submit changes to address, phone number, personal e-mail address, legal name, social security number, date of birth, gender and emergency contact.

Change of Information Form

Complete this form to seek a course substitution if you feel you have taken a similar class to meet a course requirement.

Course Substitution Process Form

Complete this form if you need to change your degree.

Degree Change Form

The enrollment verification form provides directory information such as your name, enrollment hours and status, and serve as proof of your enrollment for various purposes.

NWACC participates in the National Student Clearinghouse (NSC) for processing student loan deferment verifications or private organizations (ex. Insurance company), when dropping off your forms at the Enrollment Support Center, be sure to complete the following:

  • Complete enrollment verification request form with address of the loan servicer or other organization.
    • Complete, sign and date the deferment form
    • Include your social security number. Your NWACC ID# is only used at NWACC.
  • All deferments submitted to NWACC are mailed directly to the loan servicer. The "available for pick-up" option is NOT for loan servicers, but for other organizations (ex. Insurance company).
    • We do not submit deferment forms to Clearinghouse or Student Loan Services before the 11th day of classes.
  • Processing NWACC records for loan servicers or NSC takes approximately 3-4 weeks after the start date of the new semester.
  • Obtain enrollment verification certificates and find out when deferment notices were sent to your student lenders:
    • Log onto My NWACC
    • Click on EagleNet link
    • Click on Student link
    • Click on Student Records link
    • Click on the Enrollment Verification Link
    • You will see options:
      • Obtain an Enrollment Certificate to show proof of enrollment for insurance purposes
      • View Enrollment Information on the file with the NSC
      • View Student Loan Deferment Notification that the NSC has provided to loan holders
      • View proof of enrollment the NSC has provided to insurers

Enrollment Verification Request

Use this form to complete a late withdrawal. NWACC is authorized to consider grade changes to a “W” only when extenuating circumstances existed and prohibited the student from officially withdrawing from the course by the appropriate deadline.

Late Withdrawal Form

Complete this form if you'd like to use a name other than your legal first name. When requested, the college will use a preferred first name on certain documents and most online information sources.

Preferred First Name Change Form

Complete this form to release your records. Under the Family Educational Rights and Privacy Act (FERPA), students are given the right to have some control over the disclosure of information from their educational records. FERPA applies to the educational records of persons who are, or have been, in attendance in postsecondary institutions, regardless of age.

Release of Records Forms

Complete this form if you are an NWACC graduate and want to request a replacement of your diploma.

Replacement Diploma

Complete this form to submit vaccination information.

In order to comply with state law, all full-time (12 or more hours) students must submit acceptable proof of immunization against measles, mumps and rubella.

Foreign-born student born in a country where TB is endemic, who is not a permanent resident, and receives instruction in a room in which others are present are required to undergo TB screening. Part-time students as well as full-time students are included.

Required Vaccinations / Screenings Form

Complete this form and provide the appropriate documentation if you wish to change your tuition rate due to moving to a new legal residence (defined as where you live more than temporarily).

Tuition Change Form

Complete this form if you'd like to transfer credits to NWACC. The college only accepts credits from institutions of higher education that have been accredited by one of the following regional intuitional accrediting organizations: MSA, NWCCU, NCA-HLC, NEASC-CIHE, NEASC-CTCI, SACS, WASC-ACCJC, WASC-ACSCU, and WASC-JR. Check with your transfer institution regarding accreditation.

NWACC only accepts grades of "C" or better.

Developmental (remedial) courses are not accepted for transfer credit; however, they may be used as a prerequisite course for registration purposes. Please consult Student Records with your questions.

Search the Transfer Equivalencies Guide to find out how courses from other colleges transfer to NWACC.

Military transcripts should be submitted to Julie Jarrett in the Student Records Office.

Transfer Credit Form

Complete this form to withhold information from the directory.

The Family Educational Rights and Privacy Act (FERPA) afford certain rights to student concerning the privacy of, and access to, their education records. FERPA distinguishes and classifies information in education records as being either directory or non-directory information.

Directory information means information contained in an education record that would not generally be considered harmful or an invasion of privacy if disclosed. NWACC may disclose this type of information without the written consent of the student.

Withholding Directory Information Forms

Print this form and return it to the Student Records Office if you need to request a copy of immunization records, placement test, unofficial copy of high school transcript and unofficial copy of other college transcripts.

Miscellaneous Request Form