NWACC Utilizes Workday to Streamline the Student Experience | NorthWest Arkansas Community College

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NWACC Utilizes Workday to Streamline the Student Experience


To elevate student success, NWACC is moving most of the college's student-related systems to Workday - a simple, cloud-based mobile-friendly information system. This initiative is referred to as the Workday Student project  where many of the tasks that students, faculty and staff perform on a regular basis will be available at any time, from anywhere, and in one place – Workday.  

Students, faculty and staff can view the information below to understand what can be accomplished in Workday Student and how it’ll be different than NWACC’s previous systems.

Workday Student Logo and NWACC Logo


STUDENTS:

Students will use Workday Student to:

  • Register for classes and add, drop or swap classes
  • View your schedule
  • View your financial aid
  • Pay your bill or request a refund
  • View your grades and academic progress

Say Hello to:

  • A new profile in Workday that serves as your one-stop for all things student
  • A simplified interface that is easy to search for course offerings
  • Easily view and track your academic plans and progress – in one system

Say Goodbye to:

  • Cryptic language and codes to search for courses and track your progress
  • PDF forms and processes that require help to complete
  • Extra steps for each task

FACULTY & STAFF:

Faculty will use Workday Student to:

  • Find your teaching schedule
  • Check enrollments for course sections
  • View class rosters
  • Review advisees
  • View course descriptions and details
  • Enter and change final grades
  • And more

Staff may use Workday Student to:

  • Find and/or update student information
  • Complete tasks necessary for enrollment, registration, advising, financials, records and others
  • Support students in self-service required tasks

Say Hello to:

  • A single student information system
  • A simplified interface that is easy to search
  • Plain language descriptions​
  • More automated processes
  • Easily view tasks and your progress
  • Easily update personal information

Say Goodbye to:

  • Cryptic language and Banner codes
  • Numerous PDF forms
  • Hidden records
  • Extra steps for each process
  • Tasks and records located in separate systems​

Roll Out Phases / Milestones 

Workday Student capabilities will roll out in four milestones or phases beginning October of 2022 through July of 2023. Each milestone will expand student-centered modules within Workday.

Modules include: 

  • Curriculum   
  • Recruiting & Admissions 
  • Student Records 
  • Student Financials 
  • Academic Advising 
  • Financial Aid 

ACCOMPLISHED: 
 
MILESTONE 1 - Prospective Students & Administrative Setup​ 

  • Prospective/New students can apply and be tracked in Workday for Summer 2023+ enrollment 
  • Current students continue the current process to complete enrollment, register for course sections, check academic progress, and make payments for Fall 2022 and Spring 2023​.  
  • All course definitions are loaded and maintained in Workday​ 
    • Students, faculty and staff continue to view the Fall 2022/Spring 2023 course schedules​ via the NWACC website and Banner. 
  • Programs of study (i.e., degree programs) are loaded and maintained in Workday ​ 

How to apply for Summer/Fall 2023 through Workday: 

 
WHAT’S NEXT:
 

Over the next several months, we’re gearing up for our biggest move for students and faculty. By creating instructional job aids, videos and learning opportunities, we hope to make the transition for students and faculty as seamless as possible. View the details below for what specifically will be coming in February. 

MILESTONE 2 (Feb 2023) - Student Data, Onboarding & Advising, Registration & Fees

  • All new and current students will be onboarded into Workday 
    • Current student records will be migrated to Workday, including program of study (degree program) information, personal information, and contact information 
    • Students must complete onboarding tasks prior to registration in April for Summer 2023+ 
  • New and current students register for Summer 2023+ 
    • Schedules and class rosters will be in Workday 
  • Fees and charges will migrate to Workday starting in April 
    • Outstanding fees and charges for Spring 2023 will be migrated 
    • Registration fees and charges for Summer 2023+ will occur in Workday  
  • Academic advising will be live in Workday 
    • Advisors can see list of advisees/cohorts and programs of study for each advisee
    • Students will meet with advisors to make program of study changes 
    • From the student profile, students and advisors will review academic history, academic progress, and register from an academic plan. 
    • Advisor scheduling will continue in QLess  

Training & Help 
To help you with the transition throughout the Workday Student phase, NWACC will be offering training sessions for faculty, staff and students, as well as step-by-step guides at times aligned with the student lifecycle. Training information and tools will be housed on the college’s internal Workday website on Microsoft SharePoint at www.nwacc.edu/WorkdayStudent.  

Change Network Team 
Workday Student Change Champions are NWACC employees who are committed to improving the student experience by providing education and communication support about Workday Student to other college members and facilitate feedback to the NWACC Workday Student project team. Reach out to a Change Champion with Workday Student questions or offer your feedback by filling out the feedback form.  

Stay Informed
Be sure to stay informed on Workday progress by reading Workday emails in your NWACC inbox, visiting NWACC’s internal Workday site on Microsoft SharePoint at www.nwacc.edu/WorkdayStudent, and attending informational sessions.

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