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As a faculty member, please be sure to keep the following information and resources in mind when teaching NWACC's concurrent courses to high school students.
Guidelines for the release of information...
To the student:
- If in person, no signature required
- If in the presence of other third parties, only release information specifically requested by the student
To the school officials:
- No signature required if requester has "need to know" in order to carry out responsibilities.
To third parties, including parents, spouses, other students, references, schools, etc.:
- If releasing information other than directory information, you must have a signature of release and may only release specific information designated by the student. Contact the Director of Early College Experience to determine if there is a signed release.
Note: Early College Education (ECE) faculty are not obligated by FERPA to release information to third parties. Therefore, if the request eliminates important information, the request may be denied.
- Send my transcript but only the courses with A and B grades
- Send a reference but you cannot mention my unsatisfactory marks in student teaching
- If releasing directory information only, signature of release is not required unless student's records are confidential
If your office is in an open area:
- Close all files when not in use or when third parties are present.
- Position computer screen so that third parties cannot see information; close out whenever leaving work area.
- Check to see if printers, copiers and fax machines are in secure areas. If not, arrange to do so.
- When discussing educational record information with a student, if at all possible go to a private office or area so that conversations aren't overheard.
- If you have questions about FERPA and information which may be released, please contact Enrollment Services at 479-986-4000.
Use this report to record meetings with Early College Experience faculty outside of the Annual Professional Development event. Please give a detailed description of information/issues discussed during the meeting and any follow-up steps that need to occur.
ECE New Faculty Orientation Meeting Form
Use this form to document ECE New Faculty Orientation. Faculty Liaison needs to meet
with new faculty prior to the instructor teaching the course.
Faculty liaison are required to conduct a site visit each year for every high school instructor. Classroom observations are required for new faculty and every third year for veteran faculty. Please note in your report observations from your classroom visit.
The responsibilities of the Faculty Liaison include:
- Providing feedback to high school instructors on course curriculum and course assessments/grading
- Reviewing course content for courses taught at the high schools
- Reviewing Early College Experience syllabi each semester
- Working with the Program Director to ensure student evaluations are completed each semester
- Training and development of Early College Experience instructors
- Annual site visits and classroom observations
Early College Experience Faculty
The Early College Experience instructors teach at the high schools where students enroll for college credit.
ECE, Discovery Days provide an opportunity for ECE, high school faculty to come to the NWACC Campus and observe college classes and to interact with college faculty. If you would like to participate in this program, please complete the form below. After receiving your request, you will be contacted by the faculty liaison for your discipline to arrange your campus visit and classroom observation.
• Preparing a course syllabus
• Ensuring that all learning outcomes for the college course are achieved
• Providing copies of assessment tools to the Faculty Liaison
• Attending NWACC departmental meetings, Early College Experience annual lunch/meeting, and other professional development functions
Qualified high school faculty who wish to teach part-time for NWACC, including Early College Experience, should make application through the NWACC Personnel Office. Necessary paperwork: NWACC application form with three references and an official transcript showing Master's degree work.
If an instructor is teaching an ECE class on the high school campus or via distance education but is not member of the high school faculty, the hiring procedure would follow the same steps through the appropriate division as for the employment of any other part-time NWACC instructor.
At the beginning of the college semester, the Early College Experience director will take each instructor's class rosters to the high school for instructor verification and signatures. These rosters are forwarded to the admissions office for billing of tuition invoices.
Instructors are responsible for submitting all final grade rosters with letter grades, dated and signed, to the director of Early College Experience, who will forward them to the appropriate Division administrative assistants.
Divisions/departments may require other end-of-semester records to be submitted in addition to the final grade roster. It is the responsibility of the Division Chair or Liaison Faculty to make clear these required materials to the instructor. Instructors may deliver any such material directly to the division or may include those items with the grade sheet for the director.
The Early College Experience instructor is expected to perform all teaching duties at a level comparable to other instructors of those same courses on the NWACC campus. The instructor, high school counselors, and the home-based liaison faculty should maintain open communication channel for discussion of any perceived or actual problem related to Early College Experience classes.
Because Early College Experience instructors are NWACC faculty members, they are evaluated by the same criteria as campus-based faculty. Specifically, Early College Experience faculty members will go through student, and administrative reviews. In addition, instructors will be observed by the Faculty Liaison for the discipline each academic year. The faculty Liaison should notify the high school in advance of the intended day of visitation in case of changes in the school's regular daily schedule.
High school instructors will be provided grading standards and common assessments from the NWACC faculty liaisons for the specific courses. Faculty liaisons will conduct a site visit to every high school instructor each year, which will include reviewing graded assessments for consistency with on-campus college courses.