Early College Experience

Early College Experience

Faculty Liaison                       
 Annual Site Visit Report

A member of the NWACC Faculty serves as a  Liaison between the campus-based college classes and instructors, and the high school-based classes and instructors. The Faculty Liaison reports to the Division Deans and works with the NWACC Learning Representative housed in the VP for Student Learning office to coordinate activities and maintain a quality program.

Responsibilities
The responsibilities of the Faculty Liaison include:
Providing feedback to high school instructors on course curriculum and course assessments/grading
• Reviewing course content for courses taught at the high schools
Reviewing Early College Experience syllabi each semester
Working with the Program Director to ensure student evaluations are completed each semester
Training and development of Early College Experience instructors
Annual site visits and classroom observations              

Early College Experience Faculty
The Early College Experience instructors teach at the high schools  where students enroll for college credit.

Responsibilities
The responsibilities of the Early College Experience instructor include:
• Preparing a course syllabus
• Ensuring that all learning outcomes for the college course are achieved
• Providing copies of assessment tools to the Faculty Liaison
• Attending NWACC departmental meetings, Early College Experience annual lunch/meeting, and other professional
   development functions


Qualifications
Early College Experience faculty is required to meet NWACC standards for experience and academic credentials. Instructors must hold at least a Master’s degree in the subject, or in some cases, possess a Master’s degree with a minimum of 18 graduate hours in the academic area to be taught.

Selection
Qualified high school faculty who wish to teach part-time for NWACC, including Early College Experience, should make application through the NWACC Personnel Office. Necessary paperwork: NWACC application form with three references and an official transcript showing Master’s degree work.
If an instructor is teaching an ECE class on the high school campus or via distance education but is not member of the high school faculty, the hiring procedure would follow the same steps through the appropriate division as for the employment of any other part-time NWACC instructor.


Work schedule
Instructors who are also high school employees should follow the class attendance schedule as set forth by the high school administration for Early College Experience classes. Instructors paid by NWACC are not required to hold class when the high school begins school earlier than the college beginning date. However, the instructor may wish to meet with the high school students before the first day of class to give an overview of what will be covered in the course. This procedure allows for other arrangements to be made should the student choose not to continue with the class for college credit. If a high school semester ends at a different time than the college semester, the instructors paid by NWACC are not required to hold classes at the high school beyond the end of the semester.

Communication with Campus Faculty

Instructors based in the high school should be in regular contact with campus lead faculty and should feel free to bring suggestions and/or concerns about the program to the attention of the appropriate faculty liaisons. Early College Experience faculty are bona-fide NWACC faculty and are encouraged to attend all pertinent campus-based faculty meetings, if schedules permit.

Class rosters
At the beginning of the college semester, the Early College Experience director will take each instructor’s class rosters to the high school for instructor verification and signatures. These rosters are forwarded to the admissions office for billing of tuition invoices.
Instructors are responsible for submitting all final grade rosters with letter grades, dated and signed, to the director of Early College Experience, who will forward them to the appropriate Division secretaries.
Divisions/departments may require other end-of-semester records to be submitted in addition to the final grade roster. It is the responsibility of the Division Chair or Liaison Faculty to make clear these required materials to the instructor. Instructors may deliver any such material directly to the division or may include those items with the grade sheet for the director.

Absences
In situations in which an Early College Experience faculty member who is not a high school faculty member must miss class, he or she should contact both the high school counselor and the appropriate liaison faculty. 

Evaluation
The Early College Experience instructor is expected to perform all teaching duties at a level comparable to other instructors of those same courses on the NWACC campus. The instructor, high school counselors, and the home-based liaison faculty should maintain open communication channel for discussion of any perceived or actual problem related to Early College Experience classes.

Because Early College Experience instructors are NWACC faculty members, they are evaluated by the same criteria as campus-based faculty. Specifically, Early College Experience faculty members will go through student, and administrative reviews. In addition, instructors will be observed by the Faculty Liaison for the discipline each academic year. The faculty Liaison should notify the high school in advance of the intended day of visitation in case of changes in the school’s regular daily schedule. 

Grading
High school instructors will be provided grading standards and common assessments from the NWACC faculty liaisons for the specific courses. Faculty liaisons will conduct a site visit to every high school instructor each year, which will include reviewing graded assessments for consistency with on-campus college courses.

Required Professional Development
In order to offer high school-based, concurrent enrollment programs in Arkansas, the college must be accredited by the National Alliance of Concurrent Enrollment Partnerships(NACEP). NACEP requires an accredited program to provide and require professional development that build collegial relationships to instructors teaching in the high schools. Therefore, NWACC will offer annual professional development to instructors and track attendance. Instructors not meeting the minimum requirement of attending one professional development program or departmental meeting every (#) years will not be allowed to teach concurrent classes.

FERPA Guidelines for Faculty & Staff
 
Release of Student Educational Record
The Family Education Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their educational records. These rights include:

1. The right to inspect and review the student’s education record within 45 days of the day the College receives a written request for access.
A student should submit a written request to the Registrar that identifies the record(s) the student wishes to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar, the student shall be advised of the correct official to whom the request should be addressed.


2. The right to request an amendment to the student’s education record when the student believes the record is inaccurate, misleading or otherwise in violation of the student’s privacy rights under FERPA.
A student who wishes to ask the College to amend a record should write the college official responsible for the record, clearly identify the part of the record the student wants changed and specify why it should be changed.
If the College decides not to amend the record as requested, the College will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. Note: FERPA is not intended to provide a process to be used to question substantive judgments that are correctly recorded. The rights of challenge are not intended to allow students to contest, for example, a grade in a course because they feel a higher grade, or withdrawal, should have been assigned. FERPA is intended to ensure the factual and accurate nature of the information in students' education records and students' rights to verify that information. 

3. The right to have some control over the disclosure of information from education records. 
The College discloses educational records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests.  A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibilities for the College.  Examples of people who may have access, depending on their official duties, and only within the context of those duties, include:
  • Student name  
  • Address(es)
  • Telephone number
  • Email address(es)
  • Photograph
  • Dates of attendance
  • Degree(s) awarded
  • Enrollment status
  • Major field of study
  • Previous institution(s) attended

This information will be subject to public disclosure. Students who wish to prevent disclosure of directory information must submit the Authorization to Withhold Directory Information Form  to the Student Record’s Office (2nd floor Student Center).  Students who submit this form should note that this action will exclude their name from certain college publications. 

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-8520 (202) 260-3887

Guidelines for Release of Information

To the Student
If in person, no signature required.
If in the presence of other third parties, only release information specifically requested by the student.


To School Officials
No signature required if requester has “need to know” in order to carry out responsibilities.

To third parties, including parents, spouses, other students, references, schools, etc.
If releasing information OTHER THAN DIRECTORY INFORMATION, you must have a signature of release and may only release specific information designated by the student. Contact the Director of Early College Experience to determine if there is a signed release.

 Note:  ECE Faculty are not obligated by FERPA to release information to third parties; therefore, if the request eliminates important information, the request may be denied.

 Examples:
  a. Send my transcript but only the courses with “A” and “B” grades.
  b. Send a reference but you cannot mention my unsatisfactory marks in student teaching.
  c. If releasing Directory Information only, signature of release is not required unless student’s records are confidential.


Email
Email is considered directory information.  However, emails cannot be published if students who have requested all information be kept confidential.  If emailing a group of students that includes a confidential student, cut the confidential student’s email out of the TO: line in the email and paste in the Bcc (Blind Copy) box.  You may wish to blind copy all students as a rule. 

Sending grades by e-mail
You may send grades by e-mail if you send it to the student NWACC e-mail account.  Have the student send a request from his/her NWACC e-mail for the grade and then send it back at that address.

Releasing grades
Only release grades to students in person or to their NWACC e-mail account, never over the phone.

Daily Checks
If your office is in an open area:
• Close all files when not in use or when 3rd parties are present
• Position computer screen so that third parties cannot see information; close out whenever leaving work area
• Check to see if printers, copiers, fax machines, are in secure areas; if not arrange to do so
• When discussing educational record information with a student, if at all possible go to a private office or area so
   that conversations aren’t overheard.

If you have questions about FERPA and information which may be released, please contact Student Records at 619-4396.